Is there a best way to decline a job offer? How should you turn down a job if you do not want to proceed to take on that role?
The truth is that there is no one-size-fits-all way to decline an offer, but whatever you say or write when you decline depends on your reasons for rejecting it. If the job is not a good fit, make an effort to write a formal rejection letter/email to decline the job.
Keep these Four tips in mind as you write your rejection letter/email:
Be Prompt: As soon as you have made your decision, you should start drafting a letter/email declining the offer. The company will need to offer the position to someone else, and you do not want to hold up the process.
Be Diplomatic: Let the hiring manager know that you were impressed by the company and carefully considered the offer, but you are accepting a position that better suits your career objectives. If you have received another, more generous offer, avoid mentioning the details of the position you are accepting.
Be Concise: The company and its hiring manager you interviewed with already realize your value, so keep your letter/email short and sweet.
Be Courteous: You may be turning down this position, but you may not want to burn the bridge if you want to be considered for future opportunities. Use every possible chance to network by thanking all the people you interviewed with and wish them and their company continued success.
Remember to address the letter/email to the person who offered you the position. Include your contact information and phone number, even though it is on file with the employer. While there is no need to give extensive details as to why you're declining the job, it is appropriate to briefly mention a reason for turning the job down.