Job description
Responsibilities
- Executive Administrative Support
- Provides executive level administrative support to assigned Leaders and Functions
- Calendar management, travel arrangement, including travel itinerary and logistics
- Travel and expenses submission, raise purchase orders and payments for the assigned departments
- Coordinates meeting agenda and minutes of meeting
- Provides support to engagement owners in coordinating and obtaining signatures from authorized signatories on required documents
- Supports the arrangement team/department meetings
- Arrangement of luncheons
- Manages the administrative activities of the overall organization to ensure efficient use of resources
- Ensures that assigned duties are completed with great sense of urgency
- Covers duties of the Admin Team members in their absence
- Supply Chain Support
- Coordinates with Distribution partner to ensure uninterrupted patient supply
- Resolves customer sales order issues (urgent requests, delivery concerns)
- Reviews exceptional sales order approval requests (price gap, bonus gap) and decides on appropriate course of action in consultation with the various stakeholders
- Follows up on fulfilment of back orders
- Ensures integrity of price maintenance in systems
- Manages material inventory by executing purchase requisitions and monitoring stock level
- Resolves day to day interface issues between systems and troubleshoot SAP system issues
- Performs stock allocations when needed
- Tender operations Lead - acts as the interface between internal stakeholder to manage, monitor and coordinate the tender process
Requirements:
- Tertiary qualification from a recognized institution
- Minimum 3 years of experience providing comprehensive administrative support to a team
- Prior experience working in a matrix and multi-cultural environment
- MNC working experience preferred
- Ability to work in a fast-paced and agile environment, with keen learner attitude
- Proficient with Google Office suite and related business applications preferred
- Experience or a passion in supply chain management is a PLUS
Please contact Yen Tan at +65 6950 0392 or charterhousehealthcare@charterhouse.com.sg for a confidential discussion
EA License no: 16S8066 | Registration no: R1982986
Only successful candidates will be notified.